PTAG Sources Sought: USPTO is Seeking a comprehensive nationwide furniture contractor/ distributor with interior design services.

Agency

United States Patent and Trademark Office

Office

ALEXANDRIA, USA

Solicitation number

ACQ-26-0127

NAICS

423210 - Furniture Merchant Wholesalers

Posted

2025-10-07

Deadline

2026-10-16

Place of performance

Virginia 22314, UNITED STATES

Description

This Sources Sought (request for information) Notice (RFI) is strictly for market research ONLY.  It is for informational and planning purposes and shall NOT be construed as a solicitation or as an obligation or commitment by the Government at this time.

PTAG

The Government intends to utilize the Alternative Competition Method in accordance with the Patent and Trademark Office Acquisition Guidelines (PTAG) and the Patent and Trademark Office Efficiency Act 35 U.S.C. 2(b)(4)(A). This Sources sought notice is intended as preliminary market information gathering which the USPTO will use to determine which Small Business contractor(s) is/are the most likely to successfully meet the agency’s needs and are thereby eligible to participate in an alternative competition. As a result of this market research, the solicitation will only be issued to those qualified small business contractor(s) that are deemed most likely to successfully meet the agency’s requirement as stated below.

1. Purpose of this Sources Sought / Request for Information (RFI)

The purpose of the U.S. Patent and Trademark Office’s (USPTO) Request for Information (RFI) is to educate USPTO about the capabilities and offerings of commercial sources to offer comprehensive furniture procurement, installation, and related services. The RFI includes providing USPTO management with an understanding of these companies’ experience and the range of services provided. It also allows USPTO management to conduct thorough market research, identify suitable providers, and make informed decisions.

1. Description of Services and Background

The overall objective is to procure, deliver, and install high-quality commercial office furniture that meets USPTO’s operational and ergonomic requirements. The vendor will provide additional services such as space planning, interior design consultation, and relocation services while ensuring compliance with government regulations. 

The USPTO requires a professional contractor in the furniture industry that offers high quality, timely and competent support. Interested contractors must understand both the importance of their role to the daily operations of the USPTO workforce and the need for convenient service schedules and economically-sound operating practices.  

After reviewing the requirements below, the contractor may submit any alternative creative solutions for consideration. 

Once established, the contract requires the contractor to take the initiative to support the USPTO’s furniture and related service needs. USPTO requires the contractor to engage in an active partnership with USPTO to bring about the desired results. This is not meant to be purely transactional support.

1. Description of Facilities

Area and Location in the Buildings: The work will be performed at the USPTO Campus located at 600 Dulany Street, Alexandria, VA 22314 USA. The campus consists of the Madison East and West buildings, the atrium between them, the Knox building and the Jefferson building.

In addition, these services will support USPTO operations at its regional offices (Dallas, San Jose, and Detroit) as well as any future Regional or Community Outreach Offices that may be established. 

1. Scope of Work (abbreviated)  

The contractor will be responsible to ensure full execution of the terms of the contract between USPTO and the contractor. The following documents will constitute the full contractual agreement between USPTO and the contractor:

• Contractor’s response to a Request for Quote (RFQ) that is accepted by USPTO and upon which a contract is awarded to the contractor. 
• The RFQ used by USPTO will include the work statement and USPTO expectations related to the award of the contract; and,
• Any amendments and documents issued by the Contracting Officer to the contractor.

1. The primary work to be completed under this effort includes:

1. Furniture Procurement: Provide a range of office furniture options from various major commercial manufacturers to meet USPTO requirements. Vendors MUST be able to provide furniture from the following manufacturers:
   •  Allsteel,
   • Gunlocke,
   • HON,
   • Knoll,
   • Davis,
   • Krug,
   • ERG,
   • Indiana Furniture,
   • Buzz Seating,
   • SitOnIt Seating,
   • Via Seating,
   • KI Furniture Solutions,
   • MTContract,
   • Humanscale
   • SurfaceWorks.

Your submittal should include either confirmation that you can provide all these brands and if not, a list of those brands you are able to be a certified distributor for.

1. Interior Design Services: Offer design consultation, including furniture selection, space planning, and aesthetic recommendations. Conduct site visits, if required, to evaluate spaces and develop customized solutions. Present detailed layout options for USPTO review and approval.
2. Installation and Relocation Services: Install office furniture, including cubicle workstations, as per USPTO specifications. Assemble, configure, and arrange furniture in alignment with approved layouts. Provide relocation services for existing furniture as needed, ensuring minimal disruption to operations. Offer scalable project management support for large-scale installations or when requested.
3. Compliance and Standards:  Ensure provided furniture and services adhere to government regulations, including USPTO-specific guidelines and federal standards.  Follow security protocols when working in secured government facilities. 
4. Drawings and Space Planning: Provide detailed furniture layout drawings and test fits, and ensure drawings are submitted for approval before proceeding with installations.
5. Delivery and Installation Timeframe: Complete furniture installations within 30 calendar days of order receipt unless otherwise approved.

1. Anticipated Effective Date:

We expect to award a FAR 13 BPA and USPTO expects service will begin on or about December 1st, 2025 and will consist of a base year plus 4 option years.  The maximum period of performance is not to exceed four option years to be exercised at the Government's discretion subject to Federal Acquisition Regulations provisions and the availability of funds.

HOW TO RESPOND TO THIS SOURCES SOUGHT NOTICE

Note:  The Government will not utilize formal evaluation criteria for market research associated with PTAG 6.1.1. The Government will review these sources sought responses to help determine which (if any) firms are most likely to successfully meet the agency’s requirements.

In your email response please include in the subject:

ACQ-26-0127-USPTO Furniture

DEADLINE:

• Responses are due no later than Thursday, October 16, 2025 at 1:00 PM ET 
• They are to be  submitted via email to Roy.Pitman@uspto.gov and Christopher.ward@uspto.gov.
• Late responses may be considered at the government’s discretion. 

• NO PHONE CALLS PLEASE

Responses should include:

• a capability statement (including other supporting info showing the ability to meet this requirement as requested below),
• the name of your firm,
• Whether or not your firm is a Small Business and the Socio-Economic sub-category(ies) of your firm (if applicable)
• complete address, email and phone of the primary contact.
• Your SAM.gov UEI number (if available).
• Your firms GSA schedule contract number (if applicable)
• Note: you must be registered in the SAM.gov database prior to any award of a contract or agreement.

In response to this source sought notice, please provide the following:

• confirmation that you can provide all the furniture manufacturer brands listed above in the SOW
  • and if not, a list of those brands you are able to be a certified distributor for
• Past performance listing some of your past clients (preferably other government agencies) that you have done comparable work for.

Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this RFI.

This PTAG 6.1.1 Sources Sought Notice is strictly for market research ONLY.

It is for informational and planning purposes and shall NOT be construed as a solicitation or as an obligation or commitment by the Government at this time.

Source notice