RFP FN1626-26 UNICOR PALLET RACKING INSTALLS

Agency: Federal Prison Industries
Office: WASHINGTON, USA
Solicitation number: FN1626-26
NAICS: 423830 - Industrial Machinery and Equipment Merchant Wholesalers
Posted: 2026-09-24
Deadline: 2026-10-09
Place of performance: District of Columbia 20534, UNITED STATES

Description

SECTION A - Solicitation FN1626-26

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

Federal Prison Industries (FPI), which operates under the trade name UNICOR, is a wholly-owned Government Corporation within the Department of Justice, under the Federal Prison System. The Corporation was created by Congress in 1934, and provides employment, education, and training opportunities to inmates under Federal custody. UNICOR operates approximately 62 factories in over 52 locations. Its production lines are extensive and include over 118 different products and services sold to other Federal Agencies and the Department of Defense.

Product is to be delivered FOB Destination to the following UNICOR location:

Services are to be provided throughout the continental United States, Alaska, Puerto Rico, Hawaii and occasionally OCONUS.

GENERAL INTENTION: This solicitation is expected to be a 100% small business set aside, with the anticipation of a single award five (5) year, Firm Fixed Price, Indefinite Delivery-Indefinite Quantity type of contract.

The NAICS code for this requirement is 238390 Other Building Finishing Contractors Business Standard Size is $19.0 million.

Guaranteed Minimum is $5,000.00, over the duration of the contract.

Solicitation quantities are estimated 5-year quantities.

Delivery will be 21 days after receipt of first order, 14 days for each order placed thereafter. Day represents calendar day. If your firm is unable to meet the 14 day lead time, please state required lead time below

__________ Day lead time

All offerors shall read the solicitation in its entirety prior to submission of any questions. All questions SHALL be submitted in writing. At no time shall offerors contact individuals at the individual factories.

No questions will be answered verbally. All questions shall be submitted in writing to Barbara.McMaster@usdoj.gov by Wednesday, September 30, 2026, at 2:00 pm EST and must reference the solicitation number FN1626-26 in the subject of the request. No questions will be answered after that date. An amendment will be issued with answers to all questions received before the deadline.

Any amendments issued to this solicitation shall be synopsized in the same manner as this solicitation and must be acknowledged by each offeror. Solicitation number is FN1626-26, and this solicitation is issued as a Request for Proposal (RFP). It is anticipated that this solicitation will result in a Single Award, five (5) year, Firm Fixed Price, Indefinite Delivery-Indefinite Quantity type of contract.

Offer closing date is Friday, October 9, 2026, at 2:00PM EST. Proposals received after this time WILL NOT BE CONSIDERED FOR AWARD. Questions shall be emailed to Barbara.McMaster@usdoj.gov no later than Wednesday, September 30, 2026, at 2:00 pm EST. Questions received after this time will not be answered.

The following information pertains to the Standard Form 1449 Solicitation:

OMB 1103-0018

The offer acceptance period is 90 calendar days. Block 31b, Barbara McMaster, Contract Specialist

NOTE: UNICOR may add other factories or materials to contract at a later date through a modification to the awarded contract.

All solicitations (also future procurement) and any other information (amendments, etc.) may be obtained through SAM.gov at www.sam.gov.

All offerors must complete the following information prior to submission of offer to be considered for award, in addition to the requirements of Section L.

1. All Offerors must complete the ACH form and have an active registration in SAM http://sam.gov.

What is SAM?

The System for Award Management (SAM) is combining eight federal procurement systems and the Catalog of Federal Domestic Assistance into one new system. The benefits of SAM include streamlined and integrated processes, elimination of data redundancies, and reduced costs while providing improved capability.

With one user ID and password, SAM will benefit contractors by providing access to all the capabilities associated with:

1. Registering to do business with the Governmen

2. Representing/Self-Certifying as a Small Business

3. Viewing Business Opportunities (SAM.gov)

2. Section B: PROVIDE PRICING ON ALL LINES ON PRICING SPREADSHEET (see pricing spreadsheet). An electronic copy must be submitted by closing date and time of solicitation. This electronic form is posted as part of this solicitation package. Electronic copy of solicitation must be returned to Barbara.McMaster@usdoj.gov by closing date and time of solicitation.

3. Section L:

FPI 999.999-9 Business Management Questionnaire:

All offerors must complete the Business Management questionnaire with three references from the past three (3) to five (5) years that are the same or similar in scope to this requirement. References that are not for the same or similar items in the solicitation will receive neither favorable nor unfavorable rating.

The UNIQUE ENTITY ID (UEI) and TIN numbers must match your information in www.sam.gov

4. UEI Number: _________________

5. TIN Number: _________________

6. One (1) electronic copy of entire proposal must be included in proposal package emailed to Barbara.McMaster@usdoj.gov by offer closing date and time of Friday, October 9, 2026, by 2:00 pm EST. Vendors proposals shall request email confirmation from UNICOR staff that their proposal has been received.

7. ISO 9001 Certification:

If your firm is ISO 9001 certified, offerors must provide proof of ISO9001 certification by submitting the ISO Certification as part of your written offer. If your firm is not ISO Certified, please submit a copy of your company's quality management system, also state whether your company intends to seek ISO certification in the future and if so when. In addition, offerors shall submit ISO certification or Quality Management System for all subcontractors (suppliers) involved in the performance of this contract.

The NAICS code associated with this requirement is 238390 Other Building Finishing Contractors Business Standard Size is $19.0 million.

NOTICE TO GOVERNMENT WHEN CONTRACTOR(S) DELAYS:

In the event the contractor(s) encounter difficulty in meeting performance requirements, or when there is an anticipated difficulty in complying with the delivery terms or completion dates, or whenever the contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely delivery/performance of this contract, the contractor must immediately notify the Field Administrative Contracting Officer at UNICOR El Reno in writing, giving pertinent details. This information will not be construed as a waiver by the Government of the required delivery schedule, or the Governments rights to impose consideration against delinquencies or other remedies provided by this contract.

Contractor agrees that FPI is in the category of the most favored or best commercial customer category of the Contractor and as such, the Contractor will:

During the contract period, the Contractor shall report to the Contracting Officer all price reductions offered to the category of customers that are considered by the Contractor to be their most favored or best commercial customer.

1. A price reduction shall apply to purchases under this contract if, after the award date, the Contractor-

i) Revises downward its commercial catalog, price list, schedule, etc., to its best commercial customers (or category of customers) below the awarded price under this contract;

ii) Grants more favorable discounts or terms and conditions to its best commercial customers than those contained in this contract that would result in prices below the awarded price under this contract, an/or

iii) Grants special discounts to its best commercial customer (or category of

customers) that would result in prices lower than the awarded price under this contract.

2. The Contractor shall offer the price reduction to FPI with the same effective date, and for the same time period, as extended to the commercial customer (or category of customers).

The Contractor may offer the Contracting Officer a voluntary price reduction at any time during the contract period.

The Contractor shall notify the Contracting Officer of any price reduction subject to this clause as soon as possible, but not later than 15 calendar days after its effective date.

Future requirements for these or similar items from this, or other UNICOR factories, may be added to the resulting contract if considered to fall within the scope of work and the price is determined to be fair and reasonable.

INVOICES ARE TO BE EMAILED TO:

Accountspayable@usdoj.gov

Department of Justice – Justice Management Division

ACQUISITION POLICY NOTICE

March 13, 2026

2026-01

Acquisition Policy Oversight

COVID-19 Contractor Protocols - Update

Executive Order (EO) 14042, Ensuring Adequate COVID Safety

CONTRACTOR’S RESPONSIBILITY: It is the responsibility of the Contractor to follow any Special Security Requirements of the facility where the work is performed in the performance of the contract and to consider the effects of those security requirements in the pricing of the proposal.

Pricing Spreadsheet:

As part of this solicitation a required pricing spreadsheet listing the following items:

Part number
Factory location
Estimated solicitation quantity
Price
Lead time if different than the required 14 day (This could be more or less than the 14 days. Less will be looked at favorably in evaluation process)

The period of performance may vary depending on the actual award date but will not occur prior to October 9, 2026.

Section C - Statement of Work

UNICOR Office Furniture Group has a contract requirement for installation of pallet racking, storage cabinets, lockers, Military/institution metal furniture and various metal storage systems. The objective of the solicitation is to maximize the cube utilization and correct the safety problems of obsolete warehouse racking and storage systems throughout UNICOR’s customers. The racking and storage solutions provided under this contract will optimize safety by helping to ensure that UNICOR warehouse racking and storage systems are compliant with the National Fire Protection Association (NFPA) code and the Unified Facilities Criteria (UFC). Furthermore, the improved racking and storage will increase cube utilization to meet audit readiness standards and improve inventory accuracy of high dollar sensitive UNICOR customers managed material.

1.0 Scope of Work.

1 Scope. This Statement of Work (SOW) defines the tasks required to provide supplies in support of UNICOR El Reno’s racking systems. This includes, but is not limited to, the installation of new racking and storage configurations, retrofitting/upgrading/repairing existing racking and storage configurations, and the demolition and removal of existing storage configurations.
2 Description of Work. The Contractor shall provide all supervision/management, personnel, materials, supplies, equipment, tools and transportation, except for those items specified as Government furnished property, necessary to perform the ERMT Metals defined in the SOW. This work may consist of (1) disassembly and/or demolition and removal of obsolete racking and storage configurations and associated debris, (2) installation and assembly of new racking and storage configurations, and (3) other retrofit, upgrade, and/or repair requirements to make existing racking and storage configurations operational. The delivery orders that are awarded to ERE1 against the IDIQ Contract will define the work required for each individual project. The Contractor shall complete each project within timeframes that support customer requirements.

The Government may provide technical direction as a means of assisting the Contractor to accomplish the work detailed in

the SOW; however, the Government will not control the methods used by the Contractor to perform the work set forth in the

SOW.

1.3 General Operation Conditions and Requirements.

1.3.1 Place of Performance. The basic Contract will be issued through FPI, UNICOR in El Reno, OK. However, the primary place of performance for work performed under this Contract will be at various Government sites throughout Indo-Pacific region, Europe and these United States. To that end, each individual Delivery Order placed under this Contract will identify the location of work for that Order.

1.3.2 Period of Performance. The Period of Performance for this IDIQ is not to exceed five (5) years from the date of contract award. Additionally, each individual Delivery Order will include a period of performance for that project.

The Contractor is not expected to work on Government observed Federal holidays. In the event an Executive Order issued by the President of the United States declares Agencies of the Federal Government closed for a regularly scheduled workday, the COR, in conjunction with the KO and/or the Contract Specialist, will determine and advise the Contractor on whether work can be performed on that day.

1.3.3 Hours of Operation and Access to the Host Installation.

A. The normal hours of operation for most sites is Monday through Friday, 0700-1530, excluding Federal Holidays. Contractor personnel shall be on site during the normal hours of operation. However, some Distribution Centers are 24-hour operations. Consequently, some work must be performed outside of the normal hours of operation. Such work shall be coordinated with the COR.

B. The Contractor may be allowed, as required to minimize interruption of production operations, to perform work outside of regular hours. Where work is desired to be performed other than during regular hours, the Contractor shall request permission from the COR at least 48 hours in advance in order for the necessary arrangements to be made.

C. Due to changing traffic requirements brought on by construction, changing missions, and security concerns within the Host Installation, access to the Host Installation is subject to change, sometimes with little or no warning. Inbound and outbound traffic restrictions may exist.

1.4 Government Interaction.

A. Contracting Officer (KO) and Contracting Officer’s Representative (COR). The Contractor’s primary interaction with the Government shall be through the Contracting Officer (KO) and the Contracting Officer’s Representative (COR), if assigned, to this contract. The COR, if assigned, will be identified by separate letters. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

1. Provide the primary interface between the Contractor and the Host Installation Headquarters.
2. Assure that the Contractor performs the technical requirements of the contract.
3. Perform inspections necessary in connection with contract performance.
4. Maintain written and oral communications with the Contractor concerning technical aspects of the contract.
5. Issue written interpretations of technical requirements, including Government drawings, designs, and specifications.
6. Monitor the Contractor's performance, conduct quality assurance evaluations, and notify the KO and contractor of any efficiencies and deficiencies.
7. Assist in identifying and incorporating process improvements.
8. Coordinate availability of Government Furnished Property (GFP).
9. Provide access and site entry of Contractor personnel.

A COR; when assigned, will be assigned separately with each delivery order against the contract. The COR will vary per delivery order depending on the various sites and engineering responsibility. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price and estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

B. Designated Government Representative. The government for each distribution center/delivery order shall designate a government representative as a site point of contact (POC) that will evaluate the installation process and provide input and aid the COR and KO at the various levels of completion. These evaluations will be coordinated with COR input and official contract changes will still be coordinated through the COR and approved by the KO. The POC will not have authority relating to the contract or contract payments.

C. The Government and the Contractor will have personnel working in the same area. The Government will provide general instructions on limitations and deadlines. Contractor personnel will independently carry out the tasks identified in this SOW. Completed work will be verified by the Government POC and/or COR for adherence to project specifications, procedures, accuracy, and completeness. Project specifications shall include but are not limited to SOW, drawings, layout, bill of material, and other required documents.

D. All contract personnel attending meetings, answering Government telephones, corresponding by e-mail, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of the members of the public that they are Government officials. All Contractor employees shall always wear ID badges conspicuously on his or her outer clothing above the waist and shall identify themselves as Contractors while in the workplace and at meetings.

1.5 Resource Requirements

1.5.1 Key Personnel. The Contractor shall employ the experienced personnel necessary to perform all work required under this contract and its subsequent Delivery Orders. The Contractor, or Contractor and Subcontractor Team, must have the necessary qualifications to provide these services. The Contractor shall identify all key personnel by name, position, and firm (if other than prime contractor, provide address (city/state) where the firm is located)).

Exclusive of the Program, Contract, and Financial Management functions, the Contractor may utilize subcontractors or consultants identified in the accepted proposal or subsequently approved by FPI UNICOR to perform any of the functions required by the tasks detailed in this SO

Source notice